The European Council of Construction Economists
1. GENERAL MATTERS
1.1 Establishment
1.1.1 It is established between the adherents to the present statutes an association governed by the Law dated 1st July 1901 and the Order in Council dated 16th August 1901 under the title: LE COUNCIL EUROPÉEN DES ECONOMISTES DE LA CONSTRUCTION/European Council for Construction Economists, abbreviated “CEEC”, hereafter referred to as “The Council
1.2 Registered Office of the Council
1.2.1 The registered office of the Council is located at 8, Avenue Percier – 75008 Paris and can be relocated by Vote at the General Meeting.
1.3 Applicable Law
1.3.1 The applicable law shall be the law in France
1.4 Enforcement of the Statutes
1.4.1 These statutes come into force on the date of their registration.
1.5 Definitions
Affiliate Members Affiliate Members are members who are not Full Members and are individuals who practice the profession of construction economics in a European country in which no Full Member exists and are current Affiliate Members in accordance with the Statutes
Assets The assets of the council shall include all the tangible assets
of the Council
Board The Board comprises the President, Vice-President, Junior Vice
President and the General Secretary assuming the tasks of Treasurer. Only
delegates or affiliate members can be elected to the Board. In case of
vacancy, the Board will temporarily ensure the replacement of its members.
It will be proceed with their definitive replacement at the nearest next
General Assembly
Council The members of the Council shall be the President, the General
Secretary, Full Members, Affiliate Members and Honorary Members. The Council
is managed by the Board, elected at the General Assembly.
Delegate A delegate is a person appointed by a Full member to represent
them and notice of such shall be given to the Honorary Secretary in advance
of the next General Assembly
Financial year The financial year shall run from the 1st April to the 31st March
Full Members Full Members shall be professional associations or groups
within a European country, one of whose principal objectives concerns
construction economics and which have a substantial number of their members
practising the profession of construction economics and are current Full
Members in accordance with the Statutes..
General Assembly A General Assembly is a Council Meeting at which the
President or other properly appointed Board member is Chairman and which
all delegates may attend and in which voting procedure is restricted
General Secretary The General Secretary is a person elected by the Council.
Once elected he cannot during the term of his office be a delegate on
behalf of a full member or an Affiliate member. The General Secretary
shall also be treasurer
Giving notice Notice shall be given by post or by e-mail
Honorary Members Honorary Members are members who are neither Full Members
or Affiliate Members and are individuals, firms, organisations or academic
institutions who by reason of their position, experience or eminence have
been admitted by the Council as Honorary Members. Honorary Members shall
have no voting rights
Junior Vice President The Junior Vice President is a person elected by
the council and is a delegate of a full or an affiliate member
Motions Motions tabled by members and transmitted to the President, at
least one month before the General Assembly, must be included on the agenda.
Motions must be supported by accompanying documentation.
President The President is a person elected by the Council. Once elected
he cannot during the term of his office be a delegate on behalf of a Full
Member or an Affiliate Member.
Proxy Where a member cannot attend a General Assembly then they can appoint a proxy in their place and notice of such shall be given to the Honorary Secretary
Relevant Regulations Relevant regulations are regulations defined under
Article 3.6 of these statutes
Treasurer The Treasurer shall be the General Secretary and shall in his
capacity as treasurer report to the board and the General Assembly regarding
the Income and expenses of the Council
Vice President The Vice President is a person elected by the Council and is a delegate of a full or an affiliate member
Vote This means unless otherwise stated voting on decisions by the Council
in accordance with voting procedure at a General Assembly by a majority
vote of Full and Affiliate members present and voting and members having
a valid proxy. Proxies will be accepted in all votes.
1.6 Aim of the Council
1.6.1 The aim of the Council shall be:
a) GENERALLY,
to facilitate the promotion of the profession of construction economics both in Europe and throughout the world and the exchange of experience and information between the concerned professions
b) SPECIFICALLY,
1 To promote the profession of construction economics;
2 To represent the interests of the Council to both World and European Institutions;
3 To facilitate the education, training and qualifications of persons who are responsible for construction economics and to prepare mutually acceptable standards of training and qualification;
4 To support and promote the development of construction industry services provided by the Construction Economists;
5 To establish codes of practice and to defend member’s material, professional and ethical interests;
6 To realise any operation in relation with the aim of the Council and in particular but not limited to : studies, publications, organisations of meetings, congresses and web sites
1.7 Duration
1.7.1 The Council is created for an unlimited period.
1.8 Dissolution of the Council
1.8.1 The Council shall be dissolved at a General Assembly by a two thirds majority vote of Full and Affiliate Members present and voting and members having a valid proxy.
1.8.2 One or more liquidators are appointed by The General Assembly and the assets are, when necessary, devolved according to article 9 of the Law dated 1st July 1901 and the Order in Council dated 16th August 1901.
2. MEMBERSHIP
2.1 Council
2.1.1 The Council meeting in a General Assembly is the Governing body
2.1.2 All requests for admission to the Council as Full Members shall be presented to the President or General Secretary. The President or General Secretary in accordance with the relevant regulations, if any, shall notify any existing Full Members or Affiliate Members from the applicant’s country, examine the application and subject to compliance with those regulations may accept or reject the application. If the application is accepted the President or General Secretary will give notice to any existing Full Members from the applicant’s country of the application and the existing Full Members shall agree with the applicant the share of the voting rights for that country and the existing Full Member shall notify the President or General Secretary of the agreement. Should they fail to agree within three months of being given notice, the dispute shall be referred to the President who shall on examination of submissions from all the relevant parties determine the share of the voting rights taking account of any existing regulations if any on the matter and notifying all parties concerned. When the share of voting rights has been agreed or determined the President or General Secretary shall propose, giving a minimum of one months notice, the applicant’s membership at the next general Assembly. The application shall be examined and voted on at the General Assembly. .
2.1.3 All requests for admission to the Council as Affiliate Members shall
be presented to the President or Honorary Secretary. The President or
Honorary Secretary in accordance with the relevant regulations, if any,
shall examine the application and subject to compliance with those regulations
may accept or reject the application. If the application is accepted the
President or Honorary Secretary shall propose, giving a minimum of one
months notice, the applicant’s membership at the next general meeting.
The application shall be examined and voted on at a General Assembly
.
2.1.4 Any Full Member or Affiliate Member may submit to the President
or Honorary Secretary for admission to the Council as Honorary Members
any party they believe would be suitable for admission as an Honorary
Member. The President or Honorary Secretary in accordance with the relevant
regulations, if any, shall examine the submission and subject to compliance
with those regulations may accept or reject the submission. If the submission
is accepted and subject to the party’s agreement to being proposed as
an Honorary Member, the President or Honorary Secretary shall propose,
giving a minimum of one months notice, the applicant’s membership at the
next general meeting. The application shall be examined and voted on at
a General Assembly
2.2 The President
2.1.1 The President shall be elected by Vote at a General Assembly. In the event that no candidate obtains an absolute majority and should this situation persist after a second ballot, the candidate having the longest term of service within the Council shall be chosen.
2.1.2 The President shall hold office for a two year period and may be eligible for one further re-election.
2.1.3 The President shall ensure the implementation of the decisions of the Council, chair meetings, represent the Council and administer the budget under the control of the Council.
2.1.4 The President shall carry out his duties on a strictly neutral basis and shall not be permitted to serve during the term of his office as a delegate or Affiliate Member.
2.3 The Vice-President and Junior Vice President
2.3.1 There shall be a Vice-President and a Junior Vice president of the Council, each elected by vote at a General Assembly. In the event that no candidate for each position obtains an absolute majority and should this situation persist after a second ballot, the candidate for each position having the longest term of service within the Council shall be chosen.
2.3.2 They shall hold office for a two year period and may be eligible for one further re-election.
2.3.3 The Vice-President shall be drawn from a different country from that of the President and the other Vice-President.
2.3.4 The Vice-President or in his absence the Junior Vice President
shall perform the functions of the President in the event of the latter
being unable to do so.
`
2.4 The General Secretary
2.4.1 There shall be a General Secretary of the Council, elected by vote at a General Assembly. In the event that no candidate obtains an absolute majority and should this situation persist after a second ballot, the candidate having the longest term of service within the Council shall be chosen
2.4.2 The General Secretary shall hold office for a two year period and may be eligible for one further re-election.
2.4.3 The General Secretary shall ensure the efficient administrative and financial management of the Council and, in particular, he shall as treasurer prepare the annual accounts and budget for the Council.
2.4.4 The General Secretary shall carry out his duties on a strictly neutral basis and shall not be permitted to serve during the term of his office as a delegate or Affiliate member.
2.5 Resignation
2.5.1 The resignation of a Member must be submitted in writing and received
six months prior to the expiry of the Financial year. Obligations contracted
for the unexpired portion of the financial year shall be honoured by the
resigning member.
2.5.2 In the event of resignation, the resigning member shall have no rights to the assets of the Council.
2.5.3 On the admission of a new Full Member for a country which was previously represented by an Affiliate Member, that member’s resignation as an Affiliate Member will be automatic. But, with that member’s consent, if not already notified as a nominated delegate for the Full Member that member’s membership will automatically be transferred to Honorary membership.
2.6 Expulsion
2.6.1 The Council may expel a Member for failure to honour its obligations. Expulsions shall be made at a General Assembly by a unanimous vote of the members present and voting and members having a valid proxy.
2.6.2 The expelled member shall not have the right to ask for the reimbursement of any contributions paid.
2.6.3 In the event of expulsion, the expelled member shall have no right to the assets of the Council.
3. OPERATION
3.1 Official Languages
3.1.1 The official languages of the Council shall be English and French.
3.1.2 In the event of there being a dispute on the statutes, the French version shall prevail.
3.1.3 The Council will conduct day to day business in English. Motions, amendments to the Statutes and all Voting procedures shall be in English and French
3.2 General Meeting
3.2.1 All Members are entitled to attend the General Meeting .
3.2.2 The Council shall hold a General Meeting at least once a year. It
shall be convened by the President giving notice one month before the
due date. The notice shall include the agenda for the General Meeting.
3.2.3 The Council shall make its annual report and accounts available
to members.
.3.2.4 The maximum number of delegates permitted from each Member to attend
shall be set out in the regulations.
3.2.5 The General Meeting shall elect by vote an auditor to approve the
annual accounts presented by the General Secretary.
3.3 Project Groups/Commissions
3.3.1 The Council may appoint Project groups/Commissions for the purpose
of performing clearly defined tasks.
3.3.2 The members of each Project group/Commissions shall be drawn from
the members of the Council. Project group/Commissions may call upon expert
advice as necessary.
3.3.3 When appointing a Project group/Commissions the Council shall also:
• promulgate the terms of reference of the Project group/Commission;
• appoint the Chairman of the Project group/Commission, who will report
its findings;
• appoint the members of the Project group.Commission;
• fix the budget to be made available to the Project group/Commission.
3.4 Resources
3.4.1 The resources of the Council shall originate from the financial
contributions of members.
3.4.2 The Council may receive further contributions from the members of
the Council, official European Union organisations, world organisations
or any other individuals or organisations, as well as from the benefit
of events or other activities, in accordance with the aim of the Council.
3.5 Ordinary and Extraordinary Budgets
3.5.1 General running costs shall be met by an ordinary budget for the
financial year, prepared by the General Secretary, which shall be agreed
by vote annually at the first General Assembly of that Financial Year
.
3.5.2 The amount of the annual contributions is fixed each year at the
first General Assembly of that Financial Year.
3.5.3 In cases where exceptional expenditure is envisaged the members
of the Council shall by vote agree that an extraordinary budget is required
ratify the amount and agree the level of contribution by the members of
the Council.
3.5.4 The financial year shall run from the 1st April to the 31st March
3.5.5 The assets of the council shall include all the tangible assets
of the council
3.6 Regulations
3.6.1 The Council may make regulations for the administration of its affairs
within the framework of these statutes. They shall be published, updated
and issued to Members from time to time.
3.7 Amendments to the Statutes
3.7.1 Amendments to the statutes may be proposed by members.
3.7.2 The text of any proposed amendment shall be submitted to the President
at least two month prior to a General Assembly. The proposed amendment
shall be sent to members at least one month prior to a General Assembly.
3.7.3 Amendments shall be made at a General Assembly by a two thirds majority
vote of Full and Affiliate members present and voting and members having
a valid proxy.
3.8 Voting procedure at General Assembly
3.8.1 At the General Assembly, the Council may vote only on the agenda.
Motions tabled by members and transmitted to the President or General
Secretary, at least one month before the General Assembly, must be included
on the agenda. Motions must be supported by accompanying documentation.
Otherwise the President in consultation with the Board will determine
the Agenda.
3.8.2 In the case of European countries that are represented by Full Members, the number of votes per country is three. In the case of there being more than one Full Member, representing one country, those Full Members will agree how the three votes are divided. Any dispute arising as to the division of the votes shall be referred to the President for determination
3.8.3 In the case of European countries that are represented by Affiliate Members, the number of votes per country is one. In the case of there being more than one Affiliate Member, representing one country, those Affiliate Members will agree how the vote shall be used. Any dispute arising as to the share of the vote shall be referred to the President for determination
3.8.4 The General Secretary shall not have a vote
3.8.5 The President shall only have a casting vote where there is a tie except where elections of members of Board are involved where the relevant procedures under Articles 2.2, 2.3 and 2.4 prevail. In the case that the tied candidates have the same length of service the President will have the casting vote.
3.8.6 In urgent cases the President may seek the views of members by post or email.
Issued in Prague, in three copies on 12 April 2008
Gerard O’ Sullivan Pekka Monten John Papworth
President Vice-President General Secretary
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